How Can Schools Review Enrollments and Set Tuition and Fees?

This article is intended to help schools through the process of reviewing student enrollment requests and setting tuition and fees on the Odyssey School platform. 

Step 1: Log in and Access Enrollment Requests

1. Log in to your Odyssey School Account.
2. On the homepage, click [Accept Students], or expand the sidebar on the left and select [Review Students].

Step 2: Reviewing Student Enrollment Requests

1. Navigate to the [Pending] section.
   • Please note that each section includes a [Download Students CSV] option for bulk viewing.
2. Locate the student you wish to review and click the arrow on the right to expand their profile.
3. Review the student’s age, grade level, and parent/guardian information.
4. Evaluate the enrollment request
   • To Deny Enrollment: Click [Deny Student Enrollment] to move them to the Denied category, allowing the parent to select a different school.
   • To Verify Enrollment: Click [Verify Student Enrollment] to confirm their enrollment. This action moves them to the [Verified] section, allowing you to set tuition and fees.
      

Step 3: Option 1 - Setting Tuition and Fees Per Student

1. Return to the homepage and click [Enter Tuition and Fees], or expand the sidebar and select [Tuition Fees]. 
2. Go to the [Pending] section.
3. Locate the student and expand their profile.
4. Click [Set Tuition and Fees] and enter the total amount for the school year.
5. Verify the amount and click [Add].
6. The student moves to [Pending Tuition Confirmation]. At this point, the parent must approve or deny the amount in their Odyssey account.
   1. Once the parent confirms and pays, the student moves to [Tuition Confirmed], and eventually [Paid Out].
   2. If the parent denies the amount, the student moves to [Tuition Not Confirmed], allowing you to re-enter the tuition details.

Step 4: Option 2 - Setting Tuition and Fees in Bulk

1. Go to the [Pending] section.
2. Click on [Download Students CSV].

   1. You must use the student information found on this download. The Enrollment ID in particular is essential for the following steps.
      

      

3. Download the [Sample Tuition CSV] from the top right corner.
   1. The sample includes the following sections: 
      1. Enrollment ID for each student. 
      2. Status of their enrollment request
      3. Annual Tuition Payment Status
      4. Annual Tuition Amount 
         
4. Replace the information in the Sample CSV with the information of the students you will be working on.  
   1. In the enrollment ID column, you will put the enrollment IDs you found in the Students CSV you previously downloaded. 
   2. In the status column, you must make sure those students are in a Verified status as you will only be setting tuition and fees for students with a Verified Enrollments. (Remove any students that do NOT have a Verified Status)
   3. In the Annual Tuition Payment Status column, you must make sure to change the status to Pending Tuition Confirmation for all students. We need it to reflect this status as that is the tuition status we want to move our students to. 
   4. In the Annual Tuition Amount column, you will input the correct tuition & fees for each student.
      
      Your CSV should now look like this: 
      
      Make sure there are no empty rows between the students. 
5. Save the file as a .csv format.
6. Upload it by selecting [Upload Tuition CSV] in the Pending section.
7. Ensure the amounts are correct before submitting.
8. Once uploaded, students move to [Pending Tuition Confirmation], and the process continues.
   
    

Please ensure to double-check all tuition amounts before uploading them.